Build an event system using Workflows and Latest News Enhanced - A Case Study [ENG]

This presentation details the creation of a custom event management system using Joomla, developed in collaboration with Joomla experts Benjamin Trenkle, Martina Scholz, and Olivier Buisard. The goal was to replicate the event platform used by Rutgers University, which relies on Drupal for display and Qualtrics for event submissions—a setup that requires manual data transfer and lacks integration.

Rutgers, School of Arts and Sciences uses Joomla! as its platform. We were able to use Joomla's core functionality—articles, custom fields, and workflows—along with third-party tools like Mini Orange for login and Latest News Enhanced for display, and we built a streamlined system. Key features include a seamless event submission process for users, an approval system for event managers, and workflow customizations that enhance email communications and article ownership.

The result is a fully integrated event platform that improves user experience, reduces administrative overhead, and showcases Joomla’s capabilities for managing complex workflows. The live system, now in use at Rutgers School of Arts and Sciences, demonstrates how open-source tools can be tailored to meet institutional needs efficiently and effectively.